this post was submitted on 28 Jun 2025
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If you get sufficient value out of a 30 second summary of an hour long meeting, then why have the hour long meeting?
(h)(n) + (t)(p) = W
(h length of meeting in hours) x (n number of people in the meeting) + (t number of hours prepping the meeting) x (p number of people prepping the meeting) = W number of work hours spent on this meeting. Multiply W by the average hourly wage. That's how much money the meeting cost. And that doesn't factor in the cost of productivity loss because everybody could've been doing something useful with that time instead.
If it could've otherwise been ten minutes of writing an email and five minutes per worker reading and understanding it, then how is it anything other than an efficiency gain to just make that meeting an email? Instead, we're still putting the meeting together just to then pay in resources and possibly subscription cost to have the meeting summarized instead of just having the host do it in the first place.
Just an off-the-cuff example, a business review with a client. I'm involved in making the deck that's being shown, so I already know the talking points from our side; the only thing that's relevant to me is the client's response. The meeting might be 45 minutes of us presenting and 15 minutes of them responding, so if I can get a quick summary of those responses, I can save all that time.
Sure, but you know how else you could give that information to the client and have them respond back?
By emailing the deck and asking for their thoughts.
We don't really need to coordinate having an hour window in everybody's schedule anymore.
Reading through a random deck is not remotely the same as watching a presentation
Because this user didn’t attend. Meetings are generally long form and dynamic. Which can’t be done as efficiently in email. 30-60 minutes meetings are fine to attend in person (in terms of parsing information). Consuming that same information via video after the fact is a chore; as is relying on the note taking skills of another employee. I agree with the user you’re replying to. Note taking is one of the few things AI is decent at.
Okay, but imagine if everybody just didn't attend. If the quick notes summarizing the meeting are enough for everybody, then the meeting is a waste of time.
If nobody attended, what would be getting summarised? I get what you’re saying, I’ve definitely been in organisations that had pointless meetings. “This meeting could have been an email” is a meme for a reason. Others though, it’s where different departments come together and share news/status, different executive/managers give run downs and updates about the company (e.g. chief of ops presents figures and areas that could be improved) and employees can ask questions about these or other pertinent topics.
I find the summaries pretty worthless but a transcript is super useful
This is all very true, and I agree completely. But you've overlooked two very important factors that I can think of:
I'm neurodivergent and when I'm writing notes my brain shuts off audio processing. I literally can't take notes without missing more of the meeting than I'm writing down. And unfortunately most people above me in the hierarchy can't fathom writing a message instead of speaking for an hour.